SalevaWhat this calculator does
Paying shop staff should be a two-minute job at the end of the month. It turns into an argument when the advance taken on the 12th is forgotten, or when nobody agrees how many days were worked. This calculator takes a monthly salary or a daily wage, the days worked, any overtime and bonus, and the advances already paid, and gives the amount to hand over, with the working shown so that both of you can see it.
How to use it
- Choose monthly salary or daily wage.
- For a monthly salary, enter the salary, the number of days it covers (30 is common) and the days actually worked.
- Add overtime hours and the rate per hour, and any bonus or commission.
- Enter advances the person has already taken this month, and any other agreed deduction.
- Copy the result into a message, or print it as a pay slip for both of you to keep.
Worked examples
A monthly salary with days off and an advance
A counter assistant earns Rs 30,000 a month, counted over 30 days. He worked 26 days and took an advance of Rs 5,000 in the middle of the month.
30,000 ÷ 30 × 26 = 26,000 earned · 26,000 − 5,000 = 21,000 to pay
A daily wage with overtime
A helper is paid Rs 1,200 a day and worked 22 days, with 10 hours of overtime at Rs 200 an hour. Pay for days is 1,200 × 22 = Rs 26,400, overtime is 10 × 200 = Rs 2,000, and the total is Rs 28,400.
Deciding what one day is worth
For a monthly salary, the amount for one day depends on what you divide by. Shops use different rules, and any of them is fine as long as it is agreed at the start and used every month.
| Rule | One day of a Rs 30,000 salary | When it is used |
|---|---|---|
| Divide by 30 | Rs 1,000 | The simplest rule. Every month is treated the same. |
| Divide by the days in that month | Rs 968 to Rs 1,071 | When you want the calendar to be exact. |
| Divide by 26 | Rs 1,154 | When the weekly day off is unpaid and only working days count. |
Put the number you use in the "Days the salary covers" box. Pay rules, minimum wages and overtime rates are set by law in many places, so check what applies where you trade.
Keeping track of advances
Advances cause most pay disputes in small shops, because they are handed over in a hurry and written nowhere. Three habits remove the problem:
- Write every advance down on the day, with the date and the amount, and have the person initial it or send them a message.
- Record it as money out of the drawer. An advance paid from the till and not written down looks like missing cash at closing time.
- Deduct it in full at the next pay, or agree in advance how it will be spread. An advance that rolls on for months turns into a debt nobody is sure about.
Questions
How do I pay for a half day?
Enter the days worked with a half, for example 25.5. The calculator accepts half days.
The result is negative. What does that mean?
The advances and deductions are more than the person earned this month. The calculator shows the amount they still owe. Carry it forward to next month rather than writing it off silently.
Should a bonus be part of the salary?
Keep it as a separate line. A commission or festival bonus changes from month to month, and showing it on its own makes the regular salary clear.
Is anything I type stored?
No. The sum is done in your browser and nothing is sent to us. If you need a record, print the pay slip or copy the text.
Related reading
- Closing the day: a 15-minute cash count routine for a small shop
- Profit vs cash: why a profitable shop can still run out of money
- Staff, permissions and running two phones
Saleva records staff attendance, advances and pay alongside the day's sales. Get the free Android app.