SalevaWhat this tool does
A delivery challan (also called a delivery note, or a gate pass when goods leave a godown) goes with goods sent to a customer. It lists what was sent and how much of it, but not the prices, and the person who receives the goods signs it. The signed copy is your proof that the goods arrived. This tool makes a one-page challan with your shop details, the challan number and date, who the goods are for, the vehicle or rider, each item with its quantity and unit, and lines for the receiver's name, signature and date. Tick two copies to print a customer copy and a shop copy on separate pages.
Your data stays with you. Everything works in your browser and nothing is uploaded. If the "remember" box is ticked, your shop name, address, phone, heading and note are kept in this browser's own storage. The customer and the items are never saved.
When to use a delivery challan
- Goods sent before the bill: a wholesale order delivered today and billed at the end of the week or month.
- Deliveries by a rider or a loader, so the customer can count the goods against the list before signing, and the rider brings back proof.
- Goods leaving a godown or store room, as a gate pass the guard or store keeper can check.
- Part deliveries, when an order goes in several trips and each trip needs its own record.
Prices are left off on purpose: the rider and the people unloading do not need to see them, and the bill can follow later with the challan number on it.
How to use it
- Fill in your shop details once; they are remembered on this device.
- Give the challan a number, check the date, and type who the goods are for and where they go.
- Add each item with its quantity and unit (bags, cartons, kg, pieces). A row without a valid quantity is left out and marked.
- Print it, hand it to the rider with the goods, and keep the signed copy with the bill.
Tips that prevent disputes
Number every challan in order and never reuse a number. Write units the way you count them when loading: "10 cartons" is easier to check at the door than "240 pieces". Ask the receiver to write their name as well as sign, and to note any shortage or damage on the challan itself before signing. When the bill is made, write the challan number on it so the two can be matched.
Questions
Is a delivery challan the same as an invoice?
No. A challan records the goods that were sent and received; an invoice or bill asks for payment. Many shops send the challan with the goods and the bill later, with the challan number written on it.
Why are there no prices on the challan?
Because it travels with the goods and is handled by riders, loaders and guards. Prices belong on the bill. If you want the customer to see prices with the goods, use an invoice instead.
How many copies do I need?
At least two: one stays with the customer, and one comes back signed for your file. Tick the two copies box to print both at once.
Related reading
- Home delivery for a neighbourhood shop: taking orders, sending riders and collecting the money
- Wholesale and retail from the same shop: keeping two sets of prices straight
- Taking shop orders on WhatsApp without the chaos
- Invoice generator, for the bill that follows the goods
- Quotation maker, for the offer before the order
Saleva sends each delivery run to your rider's phone with the customer's address in maps and a call button, and shows the rider live on the way. Get the free Android app.